2106HCIF1
MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF
HAVILAND COLLECTORS INTERNATIONAL FOUNDATION
A meeting of the Board of Directors of Haviland Collectors International Foundation was held via GoToMeeting on June 9, 2021.
President Dale Caldwell called the meeting to order at 7:04 pm CDT.
Recording Secretary Shirley Pemberton called the roll. The Directors of the Corporation present were Dale Caldwell, Fred Daniels, Nancy Hill, Bonnie Kline, Karen Levin, Shirley Pemberton, Alice Pricer, Rich Pryor, Carolyn Quinlan, Paul Robertson, Kathy Robinson, and Judith Wynne. Director Emeritus Grace Graves and Editor Arthur Levin were also present. Director Emeritus Robert Rorex was absent. Members present were Nora Travis, Harry Troutman and Barb Van Tassel.
Treasurer’s Report: HCIF has an equity of $27,190.64. HCIF is now using Quicken to maintain the HCIF accounting. Both Richard Pryor and Arthur Levin have access to the Quicken records. The Treasurer’s Report was filed for audit.
Membership Report: Karen Levin reported that the HCIF current membership is 128, with 20 new members this year.
A new email address for HCIF membership has been set up: hcifmembership@gmail.com. It is used in the new Contact Us link and in the membership PayPal account, and funds are transferred as they accrue.
HCIF COMMITTEE REPORTS
Backmark: Richard Pryor and Dale Caldwell work in tandem cataloging new backmarks.
Editorial: The 96-page Annual is ready and not yet available to the membership on the website until the website password is changed, which will be very soon. It should be mailed within the next week or two. Three hundred copies are being printed.
The cost of this year’s Annual is:
Sleeping Giant Creative – Desktop Publishing, 96 pages – $35.00 per page = $3360.00
AZZ Printing – 300 copies – $3354.00 + postage
TOTAL – $6714.00 + approximately $1200.00 postage
Information Technology: No report.
Nominations: No report.
Membership Development: No report.
Public Relations: No report.
Zoom: Two meeting dates have tentatively been scheduled. They are August 21, 2021, and November 20, 2021.
OLD BUSINESS
Pittsburgh Conference: The 2022 Conference will take place June 9-13 at the Embassy Suites Pittsburgh Downtown. The registration packet will be distributed in March of 2022. Our hope is that we will be able to have the same tour, presentations and meal choices as described in the 2020 registration packet.
Palm Desert Conference: We still have no information regarding a 2021 Palm Desert conference. The Embassy Suites will remain closed until either July 1, as stated in the hotel voicemail, or August 1, as published on the hotel website. Karen Levin will keep us posted.
NEW BUSINESS
Perry Haviland records update: Karen Levin has been informed that Perry’s computer had been wiped clean and that his hard drives have been disposed of. Karen believes that no further information related to the HCIF accounting records will be obtained.
New Credit Cards: Perry Haviland had a Chase credit card associated with the HCIF checking account. Karen cancelled this card. Karen has established two new credit cards in her name, a Citibank card that she will use only for HCIF and a Chase card to be used only for HCIEF. Karen has set both of these up as payees in the appropriate checking accounts. There are four other board members who have these credit card numbers.
Annual Meeting Agenda and Assignments: All are encouraged to submit written reports to Karen Levin, who will compile them and send them to Shirley Pemberton prior to the June 19th Annual Meeting.
New Brochure: The costs of the new brochure are:
Sleeping Giant Creative – Desktop Publishing – $600.00
AZZ Printing – 2500 copies – $549.00 + shipping
TOTAL – $1149.00 + shipping
Move Website Committee from HCIEF TO HCIEF: Tabled. Will be discussed in HCIEF meeting.
Cost for Annual split between HCIF and HCIEF proposal: An in-depth discussion regarding splitting the cost of the Annual ensued. Fred Daniels made a motion to request that HCIEF donate $3800 to HCIF to share in the cost of publishing the Annual, the amount to be prorated from all of the Memorial Fund accounts. Richard Pryor seconded the motion. Motion carried.
A motion to adjourn the meeting was made by Carolyn Quinlan, seconded by Alice Pricer. Motion carried. President Dale Caldwell adjourned the meeting at 7:49 pm CDT.
Respectfully Submitted,
Shirley Pemberton
Recording Secretary